Spearfish School District 40-2
8000 INTERNAL BOARD OF OPERATIONS

Board Policy                                                                                                                                                                                                                          
Code: 8210

BOARD MEETINGS

The annual meeting of the Board of Education will be held on the second Monday in July at a time to be determined by the Board.

The time for regular board meetings will be determined at the annual meeting. All meetings of the Board shall be held in the District Administrative Building unless each member of the Board has been notified to the contrary. Appropriate steps shall also be taken to notify the public.

Any legal meetings may be adjourned to a specific time and place, the items remaining on the agenda of the meeting adjourned will be acted upon first at the next meeting. Other items of business may be discussed and acted upon by a majority vote of the full Board.

Special meetings of the board may be called by the president, or, in the president’s absence, by the vice president. No business shall be transacted at the special meeting except that specified in the call for the same unless all the Board members present agree to the consideration of additional items.

Anyone who wishes to present an issue to the Board of Education is requested to contact the Superintendent of Schools at least six days prior to the time of the school board meeting in order to be placed on the agenda. There will be a time on each agenda for unscheduled audiences.

The focus of the Board meetings must be three-fold:

1. Assurance of adequate opportunities for discussion and deliberation among all interested parties to enable the Board to arrive at sound decisions.

2. Decision making primarily in the light of Board adopted policies, with responsibility for administrative regulations and action delegated to the superintendent and his staff.

3. Review of results through the monitoring of process and product reports to enable the Board to exercise its leadership role effectively in guiding the school system.

All meetings will be open to the public, except for executive sessions allowed by law. All action will be taken in open meetings. Executive sessions of the Board may be held for the sole purpose of:

1. Discussing the qualification, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractor.

2. Discussing the expulsion, suspension, discipline, assignment or the educational program of a student.

3. Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters.

4. Preparing for contract negotiations or negotiating with employees or employee representatives.

5. Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions when public discussion may be
harmful to the competitive position of the business.

SDCL 1-25-2

Adopted June 15,1975
Revised August 10, 1987
Revised December 14, 1998 
Revised January 11, 2010