May 10, 2004

School Board Minutes
Unapproved
May 10, 2004

A REGULAR MEETING OF THE SCHOOL BOARD OF SPEARFISH SCHOOL DISTRICT 40-2, LAWRENCE COUNTY, SOUTH DAKOTA, WAS HELD AT THE ADMINISTRATIVE OFFICE BUILDING ON THE 10TH DAY OF MAY, 2004. THE FOLLOWING MEMBERS WERE PRESENT: President Erickson, Dunwoody, Royer, Steen, and Aaker. Administration present were: Peters, Crosswait, Hood, Jewett, Leikvold, Seyer, Riedel, Soriano, and Fridell. Also present were: Kris Garlick-Beaty, Jan Kaus, Deb Hrinda, Jan Goodrich, Karen Hahn, Janelle Jones, Connie Sheahan, Paul Stillson, Bob Daczewitz, Tina Highland, Nona Rath, Nadene Harr, Bonnie Langum, Liz Manning, Sian Young, Peter Young, Steve Gabriel, Lori Enright, Teresa Deuter, Leesa Haugland, Tabitha Heineritsar, Kris Hayes, Pat Williams, JD Page, Cory Zelbus, Billy Myers, Jessie Leibul, Tim Cudmore, and Rex Vigoren

All motions were passed by unanimous vote unless stated otherwise.

President Erickson called the meeting to order at 5:30 p.m.

Erickson led everyone in the Pledge of Allegiance.

Motion was made by Aaker, seconded by Dunwoody and carried to approve the agenda with the addendums.

Karen Hahn presented three proposals that were before the South Dakota High School Activities Association annual meeting.
           Amendment #1         Increase the number of members on the Activities Board to eight.
           Amendment #2         Allow Sunday contests for certain events.
           Amendment #3         Require students to successfully earn two and one half units of high school credit, as per local                                            policy, towards the issuance of a diploma for the preceding or for the most recent semester of                                            attendance in any accredited high school to be eligible to participate in high school activities.

Dan Leikvold presented an update on the alternative calendar.

Rex Vigoren presented the independent auditors report for the 2003 fiscal year.

Hank Fridell introduced first and second grade teachers from West Elementary who shared information about the research projects they have conducted with the South Dakota READS Project.

BE IT MOVED AND RESOLVED by the Spearfish School Board of the Spearfish School District, acting pursuant to SDCL ch 1-24 and SDCL 13-10-3, 13-8-39, and the general authority of SDCL title 13, and hereby adopts, approves, and ratifies the ASBSD Worker’s Compensation Trust Fund Participation Agreement as attached hereto as EXHIBIT A, effective as of the time of adoption of this Motion.

BE IT FURTHER MOVED AND RESOLVED that actions taken under prior versions of the ASBSD Protective Trust Joint Powers Agreement and Bylaws and ASBSD Worker’s Compensation Trust Fund Participation Agreement since the time and date the District initially joined said Trust are hereby ratified and approved to the same extent and effect as if each amendment thereto had been separately submitted and approved at the time of its adoption.

BE IT FURTHER MOVED AND RESOLVED that the Superintendent and Business Manager are hereby authorized to execute, on behalf of the District, the present ASBSD Worker’s Compensation Fund Participation Agreement as it presently exists and may from time to time be amended and approved pursuant to the Bylaws herein adopted. Each succeeding Participation Agreement changing in any manner the benefits, contributions, or obligations arising under the Worker’s Compensation Fund shall be submitted to the Board for approval prior to execution by the Superintendent and Business Manager.

IT IS FURTHER MOVED AND RESOLVED that coverage provided in the ASBSD Worker’s Compensation Fund participation Agreement shall extend from 12;01 a.m. CST, July 1, 2004, to 12 midnight CST, June 30, 2005. The projected contribution required for such coverage as provided in the ASBSD Worker’s Compensation Fund Participation Agreement is $48,749.00.

There is hereby delegated to the Superintendent the authority to carry out or to further delegate subject to his supervision and responsibility, the obligations of the District identified in the Bylaws approved herein, the Participant Agreement, and the master Contracts provided by the Trust Administrator. Finally, the Board hereby agrees to indemnify the Trust and its members, pursuant to the process established in the Bylaws approved herein, the full amount of any assessment levied by the Trust Board pursuant to the Bylaws and the full amount of any contribution agreed to in the current or subsequent Participation Agreement approved by the Board submitted upon proper vouchers. Roll call vote: Aye; Royer, Aaker, Dunwoody, Erickson.

Motion was made by Aaker, seconded by Royer and carried to approve the canvass of the School Board Election held on April 13th, 2004.

Motion was made by Aaker, seconded by Dunwoody and carried to accept the technology bids. Desktop Computer; 143 units @ $715/unit Dell, Laptop PC; 5 units @ $1117/unit KT Connections, Camera 1; 11 units @ $268/unit KT Connections, Camera 2; 3 units @ $385/unit CDW, Projector; 10 units @ $1335/unit KT Connections, Infocus LiteShow; 2 units @ $275/unit KT Connections, Compaq Server; 4 units @ $5144/unit KT Connections, KDS Rad-7xp; 18 units @ $433/unit SHEA, HP ScanJet; 3 units @ $87/unit CDW, Memory 30 units; @ $58.94/unit SHEA, Firewire Card; 33 units @ $16/unit SHEA, DVD burner external; 2 units @ $225/unit KT Connections, DVD burner internal; 2 units @ $145/unit KT Connections.

Motion was made by Aaker, seconded by Dunwoody and carried to supplement the capital outlay fund by $50,000 for various fees associated with the West Elementary security addition.

BE IT MOVED AND RESOLVED to allow employees of the Spearfish School District 40-2 to take advantage of lump sum payments outside of the payroll system regarding the purchase of uncredited service in the South Dakota Retirement System.

WHEREAS, in order for employees to make lump sum purchase payments for uncredited service in the South Dakota Retirement System, it is necessary that Spearfish School District 40-2 withdraw from its current Tax-qualifying Purchase Unit designation and revert to the Standard Plan designation, which allows lump sum purchases of uncredited service by employees;

NOW, THEREFORE, BE IT RESOLVED, that the Spearfish School District 40-2 shall withdraw from its current Tax-qualifying Purchase Unit designation and change to a Standard Plan designation, with an effective date of May 11th, 2004 and an effective ending date of May 28th, 2004.

BE IT ALSO RESOLVED that the Spearfish School District 40-2 shall withdraw from the Standard Plan designation and revert back to the Tax-qualifying Purchase Unit with an effective date of May 29th, 2004.
Roll Call Vote: Aye: Royer, Aaker, Dunwoody, Erickson

Motion was made by Aaker, seconded by Royer and carried to approve the pledge of funding for the adequacy study. AA schools would pay $2,600.

Motion was made by Aaker, seconded by Royer and carried to approve South Dakota High School Activities Association Amendment #1. Roll Call Vote Aye: Royer, Aaker, Dunwoody, Erickson

Motion was made by Dunwoody, seconded by Royer to approve SDHSAA Amendment #2. Roll Call Vote Aye: Royer, Dunwoody. Nay: Aaker, Erickson Motion failed.

Motion was made by Royer, seconded by Dunwoody and carried to not approve SDHSAA Amendment #3. Roll Call Vote Aye: Royer, Aaker, Dunwoody, Erickson

Motion was made by Dunwoody, seconded by Aaker and carried to recommend Jim Heinert as the West River at Large Board Member.

Motion was made by Aaker, seconded by Dunwoody and carried to rehire Bob Daczewitz as the technology coordinator and Hank Fridell as the West Elementary Principal. Roll Call Vote Aye: Royer, Aaker, Dunwoody. Abstained: Erickson

Motion was made by Royer, seconded by Aaker to approve the request for an additional instrumental music teacher. Roll Call Vote Aye: Royer, Erickson Nay: Aaker, Dunwoody Motion failed.

Motion was made by Dunwoody, seconded by Aaker and carried to approve the following consent agenda.

        2. Approved Ron Theisz as head soccer coach and Jim Hill as assistant soccer coach for the 2004-05 season.

      6. Approved Rebecca Sukstorf as middle school summer at-risk program teacher $900.

Craig Crosswait presented the preliminary budgets.

Dave Peters reviewed the outlined capital outlay projects.

The Board discussed the disposition of Central School and the time frames associated with it.

Ed Erickson and Don Aaker reviewed their visit with the Lead-Deadwood school district.

Motion was made by Aaker, seconded by Royer and carried to approve the April 13th and May 5th minutes.

Motion was made by Aaker, seconded by Royer and carried to approve the bills and financial statement.

Motion was made by Royer, seconded by Aaker and carried to adjourn the meeting.

The meeting adjourned at 8:06 p.m.

Ed Erickson, President ___________________________________

Craig Crosswait, Business Manager _________________________

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