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Spearfish School District District 40-2
Spearfish, SD  


School Board Minutes
Unapproved
June 11, 2012



A REGULAR  MEETING OF THE SCHOOL BOARD OF SPEARFISH SCHOOL DISTRICT 40-2, LAWRENCE COUNTY, SOUTH DAKOTA, WAS HELD AT THE ADMINISTRATIVE OFFICE BUILDING ON THE 11TH DAY OF JUNE 2012.  THE FOLLOWING MEMBERS WERE PRESENT:  President Randall Royer, Vice President Jeff Sleep, and Dave Bressler.  School administrators present were:  Peters, Crosswait, Heilman, Morford, Olson, and Soriano.  Also present was:  Linda Mallory 

All motions were passed by unanimous vote unless stated otherwise.

President Royer called the meeting to order at 5:30 p.m.

President Royer led everyone in the Pledge of Allegiance.

Motion was made by Bressler, seconded by Sleep and carried to approve the agenda with one addendum.

Linda Mallory asked how the school administrators, coordinators and directors salaries were calculated.

West Elementary Principal, Paul Soriano, shared the results of the West Elementary student assessments for the past school year.

The 2012-13 budget hearing was held.

Motion was made by Sleep, seconded by Bressler and carried to approve the 2012-13 budgets.  General Fund $10,996,603.80, Capital Outlay Fund $4,060,162.48, Special Education Fund $2,242,898.22, Pension Fund $313,686.25, QSCB Fund $175,409.10, Capital Project Fund $2,000,000, Food Service Fund $645,509.45.  Roll Call:  Aye:  Royer, Sleep, Bressler Absent:  Krogstad Caldwell

Motion was made by Sleep, seconded by Bressler and carried to adopt a new policy on Distance Education Virtual/Online Courses policy 6270.

Motion was made by Bressler, seconded by Sleep and carried to approve the milk bid from Dean’s of $.2213 for white milk and $.2555 for chocolate milk for the 2012-13 school year.

Motion was made by Bressler, seconded by Sleep and carried to approve the garbage bid from the City of Spearfish for $1,105.67/month for the 2012-13 school year.

Motion was made by Bressler, seconded by Sleep and carried to approve Sarah Heilman as Special Services Director ($69,564)

Motion was made by Sleep, seconded by Bressler and carried to vote for Jason Uttermark from Aberdeen Central High School for the South Dakota High School Activities Association Board of Directors for the Division I position.

Motion was made by Bressler, seconded by Sleep and carried to approve the custodial bid from S&C Cleaners for the 2012-13 school year of $112,142, extra cleaning $12 per hour.

Motion was made by Sleep, seconded by Bressler and carried to approve the West Elementary Painting bid from Black Hills Painting of $28,492.

Motion was made by Sleep, seconded by Bressler and carried to approve the consent agenda with one addendum.
       A.  Personnel (all hires contingent on successful completion of background check)
             1.  Approved the following contracts:
                  a.  Tory Devall, MS Physical Education/Health,  BS-1 = 5 Units = $32,000
                  b.  Kevin O’Dea, MS Dean of Students/Activity Director, MA-7, 23 Ugrad, 50 Grad = 208 units = $35,000, + Dean of Students = $5,050, pro-rated 191 days = 42,262.72 , Activity Director Level 10 = $4,950  =  Total Salary  $47,212.72
            2.  Approved the following resignations:
                 a.  Deb Hrinda, West Elem. 2nd Grade, effective end of 2011-12 school year.
                 b.  Sarah Heilman, HS Yearbook Advisor, effective upon completion of 2011-12 yearbook. 
                 c.  Doug Custis, HS AdvancED Co-Chair, effective end of 2011-12 school year.
                 d.  Amy Leppert, MS secretary, effective June 12, 2012.
             3.  Approved the following extra-duty assignments:
                  a.   Doug Custis, AdvancED Coordinator, Level 10 $4,950.
                  b.  Shandi Kobbe, Asst. Volleyball Coach, Level 7 $3,420.
              4.  Approved an agreement with Betty Donovan, School Nurse, private contractor, $23.02/hr., 4/hrs day, 3 days/week.
              5.   Approved Administrator/Supervisory contracts for 2012-13 Peters – 107,415;  Morford – 79,485; Seyer – 60,605; Olson – 70,865; Soriano – 71,415; Crosswait – 73,670; Hahn – 53,235; Deppe – 53,810; Hardesty – 60,590; Graslie – 34,680.
       B.  Approved request from an Open Enrolled student to be released from Open Enrollment in the Spearfish School District and allowed to return to their resident district of Belle Fourche.
       C.  Approved annual dues for the Associated School Boards of South Dakota $1,989.03.
       D.  Approved the BHSU Facilities Use Agreement for 2012-13 of a base amount of $18,050.
       E.  Approved creation of Fund 42 for the East Elementary Renovation Project.
       G.  Fiscal Year 2012 Budget Supplements.  There are three in need of budget supplements. 
               Listed below are the funds, accounts and an explanation as to why the need has arisen.
                      Bond Redemption:   $30,000.  Account number 32-8110-006-690.  This account number is a transfer out.  The school district’s middle school bonds matured in July of 2011.  The School Board levied the tax for those payments but couldn’t discontinue the levy after the final payment was made resulting in revenue collected in excess of the last bond payment.  The bond redemption expenditure budget for this past year was built on the estimated amount of additional tax revenue of roughly $100,000.  The actual amount received and transferred out of bond redemption was roughly $126,000 and exceeded the budget thus the need for the budget supplement.
                      Special Education:  $90,000.  Account numbers 22-1222-000-110 $30,000, 22-1223-000-373 $35,000, 22-1224-000-373 $25,000.  The first account number is for severe disabilities, the second is the day placement program and the third is the residential placement program.  During the school year, it was deemed necessary to add additional staff and place more special needs students into programs outside of the school district.  The above accounts and amounts reflect the impact those decisions had on the special education budget.  The supplement amount will come from the special education fund balance.
                       Food Service:  $50,000.  Account number 51-2562-008-319.  This account number is for the school’s contracted food service company for the middle and high schools.  Since the food service company’s payments are based on participation and since participation increased this past school year, the expenditure budget needs to be supplemented to reflect the participation increase.  Since revenues have also increased due to increased participation, the district may not have to reduce its cash balance.

Superintendent, Dave Peters, outlined the East Elementary renovation project.  The projected time line includes:  Bid documents completed and bid letting, June 29th.  Documents available onJuly 5th.  Bids due around July 26th and awarded at a special meeting or August Board meeting.  Construction will begin early to mid-August with a completion date of early May.

Motion was made by Bressler, seconded by Sleep and carried to approve the May 14, 2012 regular meeting minutes and the May 31, 2012 special meeting minutes.

Motion was made by Sleep, seconded by Bressler and carried to approve the bills and financial statements.

Motion was made by Bressler, seconded by Sleep and carried to adjourn the meeting.  6:07 p.m.

Randall Royer, President                    ___________________________________

Craig Crosswait, Business Manager   ___________________________________

 

2005 Spearfish School District
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